How much access does an executive assistant need to my accounts?

Delegated access rather than shared passwords wherever the platform supports it — Google and Microsoft both allow inbox and calendar delegation without handing over credentials. Access is scoped to what the role requires and revoked immediately at the end of an engagement.

Can the assistant work my hours if I am in the US or UK?

Yes. Overlap hours are agreed before matching, because they determine who is suitable for the role. An executive assistant with no overlap with your working day is not an executive assistant.

What confidentiality protections are in place?

A signed NDA covering the engagement, plus whatever additional terms your business requires. If you handle regulated client data, brief those obligations during onboarding so access can be scoped accordingly.

Executive Assistant

Who this is for

Founders, directors, and senior operators whose calendar is the bottleneck. Best fit where there is enough recurring work to justify a consistent person rather than ad-hoc task delegation.

What a executive assistant handles

Calendar management: Owning the calendar: scheduling, rescheduling, protecting focus blocks, resolving conflicts without escalating every one to you.
Inbox management: Triage against rules you set — what gets answered, what gets flagged, what gets archived. Draft replies for your approval on anything sensitive.
Travel coordination: Flights, accommodation, ground transport, itineraries, and rebooking when something falls through.
Meeting preparation: Agendas circulated in advance, briefing notes on who you are meeting, minutes and action items captured afterwards.
Expense and document handling: Receipts collected and categorised, documents formatted and filed where they can be found again.
Personal and confidential tasks: Handled under whatever confidentiality terms you require.

Tools

Your assistant works inside the stack you already use. Common ones for this role:

Google Workspace
Microsoft 365
Notion
Slack
Calendly
Expensify
Zoom

What you get

A documented set of inbox and calendar rules agreed in week one
A predictable daily rhythm — morning triage, end-of-day summary
A standing handover doc so absence does not mean chaos

How it works

Same process for every service: a short call to map the work, a hand-picked match within 48 hours, onboarding across a few days with shared docs and tools, then a trial week to confirm the fit. If the match is wrong, we re-match at no cost.

Executive Virtual Assistant

Who this is for

What a executive assistant handles

Tools

What you get

How it works

Executive Assistant questions

Other services

Ready to get your time back?